The operating system your agency needs
Projects. Files. Client portals. Media review. Time tracking. Invoicing. Credentials. AI.
One platform that runs your entire agency.
Good afternoon, Maria
Cascade Creative Agency
Active Projects
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Today"Homepage hero section" completed
Alex Rivera · 12m agoSam left a comment on "Logo concepts v3"
BrightSpark · 34m agoJordan logged 2.5 hours
NovaTech · 1h agoCasey uploaded 4 wireframe files
FreshFit · 3h agoInvoice #1047 sent ($4,000)
Pinnacle · 5h agoDesign phase approved by client
BrightSpark · YesterdayProfit Intelligence
Built by the founder of Sizzle Creative Agency — born from 23 years of running agencies and wishing one platform could do it all.
Your tool stack is killing your margins
You didn't start an agency to manage 6+ subscriptions, chase files across platforms, and duct-tape your operations together every day.
Tool overload
6+ subscriptions × 10 team members = $1,500/mo bleeding out
Where's that file?
Dropbox? Drive? Email? Slack? The search never ends.
Email thread hell
Client feedback scattered across 47 threads. Good luck finding it.
Time tracking chaos
Spreadsheets, sticky notes, and 'I'll log it later' (they won't).
Passwords in Slack
'Hey can you DM me the client's hosting login?' — every week.
No visibility
Is this project profitable? Who knows. Your spreadsheet is a month old.
One OS. Zero chaos.
Aptura replaces your entire fragmented tool stack with one unified operating system — built from the ground up for agencies.
Before Aptura
The typical agency stack
With Aptura
Everything in one place
Everything your agency needs. Nothing it doesn't.
Nine tools replaced by one. Every feature built specifically for how agencies actually work — from the first client meeting to the final invoice.
Project Management
Kanban boards, phases, tasks, checklists, due dates, and priorities. Everything tracked in real-time.
- Drag-and-drop boards
- Multiple views
- Checklists & progress
- Floating toolbar & filters
Agency Drive
Up to 25TB of storage with built-in version history. Never lose work, never overwrite files.
- File versioning
- Check-in/out locking
- Protected files
- 30-day trash recovery
Client Portal
Give clients their own white-labeled portal to review work, upload files, and approve deliverables.
- White-label branding
- Media annotations
- File uploads
- One-click approvals
Media Review
Frame-accurate video comments, image annotations, and website markup — built into every project.
- Pinned annotations
- Time-stamped comments
- Approve / request changes
- Client-friendly UI
Time Tracking
Track billable hours across projects. Know exactly where your team's time goes and what it's worth.
- One-click timer
- Project time allocation
- Time reports
- Billable vs non-billable
Invoicing
Invoice clients and pay contractors. Stripe-powered payments built right in.
- Client invoicing
- Contractor invoicing
- Invoice tracking
- Stripe-powered payments
Credential Vault
Encrypted password storage with audit trails and client collection
AI Assistant
Parse agreements, generate scopes, rewrite tone, and find gaps
Agency Dashboard
Real-time profitability, revenue, and utilization metrics
Migration Tools
Import from Trello, Monday, Asana, and ClickUp in minutes
Forms & Intake
Embeddable forms for client onboarding and lead capture
Universal Search
Find anything across projects, tasks, clients, and files instantly
AI Tone Rewriter
Transform content to professional, casual, funny, or catchy
Calendar Sync
Google Calendar integration for realistic ETDs
Your agency, running on one OS
From project kickoff to final invoice — every step happens inside Aptura.
Set up your workspace
Create your agency, invite your team, import projects from Trello/Monday/Asana, and configure your white-label client portal — all in under 10 minutes.
Run your projects end-to-end
Manage tasks on Kanban boards, store files in Agency Drive, collect media feedback with pin-point annotations, track time, and manage credentials — all from one place.
Bill, report, and grow
Send invoices powered by Stripe, monitor profitability on your agency dashboard, and let AI help you scope projects, parse agreements, and find gaps.
Your agency's AI assistant
Aptura's AI understands your projects, clients, and workflows. Ask it anything, get instant answers.
Parse agreements
Upload a proposal, get a project plan with phases and tasks
Scope generator
AI-generated scopes from brief descriptions
Tone rewriter
Transform content to professional, casual, funny, or catchy
Gap analyzer
Identify missing requirements in project briefs
The Acme Corp Rebrand is 78% complete. Here's the breakdown:
- ✅ Brand strategy - Complete
- ✅ Logo design - Approved
- 🔄 Brand guidelines - In review
- ⏳ Collateral design - Starting Monday
Projected completion: Feb 12
Sarah Chen is assigned as lead designer with Mike Rodriguez supporting. Sarah has 12 hours allocated this week.
Migrate in minutes, not months
We built import tools for every major platform. Your projects, tasks, and data come with you.
Trello
AvailableMonday.com
AvailableAsana
AvailableClickUp
AvailableDropbox and Google Drive imports coming soon
Client seats are always free
Other platforms charge $15–25 per client seat. Aptura doesn't. Invite unlimited clients to their own white-labeled portal — included on every plan.
Simple pricing. Real value.
No hidden fees. No per-client charges. Just straightforward pricing that scales with your team.
Solo
For freelancers getting started
- Up to 3 projects
- 100 MB storage
- Basic annotations
- 5 credential requests/mo
- Unlimited client invites
Agency
Starting at $87/mo (3 user min)
- Unlimited projects
- 1 TB shared storage
- Video & website annotations
- Time tracking & invoicing
- AI assistant
- Migration tools
- Priority email support
Studio
Starting at $245/mo (5 user min)
- Everything in Agency
- 25 TB shared storage
- White-label branding
- Advanced analytics
- Permission templates
- Audit logs
- Priority support
Enterprise
Unlimited users, SSO/SAML (coming soon), API access, dedicated support, and custom contracts.
Built from real agency pain
After 23 years of running a creative agency, we were tired of duct-taping 6+ tools together. So we built the operating system we always wished existed.
The cost problem
We were paying $649/mo across Asana, Dropbox, Frame.io, Harvest, SuiteDash, and 1Password. Every tool had its own login, its own billing, its own learning curve.
The context-switching tax
Our team spent hours every day bouncing between tools. Files in one place, feedback in another, invoices in a third. Nothing talked to anything.
The client experience gap
We were sending clients to 3 different portals for file review, approvals, and invoicing. It was unprofessional and confusing for everyone.
We run Aptura at our own agency, Sizzle Creative — every day. We built the OS we wished we had.
Ready to run your agency from one platform?
Projects, files, client portals, media review, time tracking, invoicing, credentials, and AI — all in one place. No more duct-taping tools together.
No credit card required • 14-day free trial • Cancel anytime